Every invoice, contract, and form that lands in your inbox is a mini interruption. DocFlow reads them, extracts the data you actually need, and pushes it into your system of record — with a human reviewing the edge cases so nothing silently goes wrong.
Operations teams at small and mid-sized businesses routinely spend 10–20 hours a week doing the same thing: open a document, read it, copy numbers into a system, file it, repeat. It's not hard work — it's just relentless.
Legacy OCR gets you halfway there, but it breaks as soon as a vendor changes a template or a scan is crooked. You end up maintaining templates instead of doing the job you were hired for.
DocFlow combines layout-aware OCR with modern language models, so it reads documents the way a trained bookkeeper would: by understanding what each field means, not by matching pixel positions. When it's unsure, it asks — quickly and in-line. When it's sure, it just works.
Documents arrive by email inbox, shared drive, portal upload, or API. DocFlow picks them up automatically — no one has to forward anything.
OCR plus an LLM reads each page, identifies the document type, and pulls the fields you care about: vendor, amount, dates, line items, approvals, terms.
Low-confidence extractions route to a reviewer queue. High-confidence ones sail through. Your team approves with one click or corrects inline — no separate tool to learn.
Clean, structured data lands in the system of record: your accounting package, CRM, ERP, database, or a downstream approval workflow.
80% less time on document processing
In a typical deployment, AP or ops teams reclaim 15–30 hours per week that were previously spent on manual data entry and filing.
A single reviewer queue for exceptions
Instead of dozens of emails and PDFs in a shared inbox, your team works through one ordered queue of items that actually need human judgement.
Full audit trail and human oversight
Every field extracted, every approval, every correction is logged with who, when, and what. You stay compliant, and you stay in control.
Connected to the systems you already use
QuickBooks, Xero, NetSuite, Salesforce, HubSpot, SharePoint, Google Drive, a SQL warehouse, a webhook to your own app — DocFlow is read/write, not a replacement.
Measured improvement, not a black box
You see accuracy, throughput, and cycle-time metrics in a live dashboard. If something drifts, we know — and we fix it.
DocFlow is custom-engineered for your documents, built on primitives like n8n or Make for orchestration, OpenAI and Anthropic (Claude) models for extraction and classification, purpose-built OCR (AWS Textract, Google Document AI, or Azure Form Recognizer depending on document type), and connectors to your existing stack. No proprietary lock-in — every workflow is yours to keep, modify, or export.
Off-the-shelf document AI is trained on the average invoice. The reason it breaks on yours — the wrong language, a non-standard layout, a vendor-specific abbreviation — is that "average" doesn't describe your operation. DocFlow is built as a custom-engineered service, not a product, so every workflow is tuned to the documents you actually receive, the rules your finance team actually applies, and the system of record you already pay for. When something changes, we change with it.
A human is always in the loop.
DocFlow never posts a transaction, signs a contract, or releases a payment on its own. It prepares — you decide. The system handles the repetitive, the fuzzy, and the tedious; your team handles judgement and exceptions. That line doesn't move.
DocFlow is the document-heavy specialization of Diador's broader Intelligent Intake & Triage service. If your work involves a queue of inbound documents that need to become structured records, this is the right starting point.
If something's missing, email info@diador.ai — we'll get you an answer within a business day.
Book a 30-minute workflow assessment. We'll map your current document flow and show you exactly where DocFlow fits — no slides, no pitch.